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Purchases Over $5K

A Purchase Order (PO) is required in advance of the receipt of goods/services for all purchases equal to or greater than $5,000.

Purchase Order (large dollar purchase equal to or greater than $5K )

A Purchase Order (PO) is required in advance of the receipt of goods/services for all purchases equal to or greater than $5,000. A quote/estimate/proposal must be submitted (NOT an invoice) to the Business Office in order for a PO to be requested. Click here for instructions on how to request a purchase for goods or services costing $5,000 or more which leads to the attached document

Note: Production/service should not move forward until the PO is dispatched to the supplier.

If you intend to engage in services with an off-campus supplier, equal to or greater than $5k, a Contract/Service Agreement is required.  Please provide the following documentation to the Business Office:

  • Contract, if Supplier provided
  • Sole Source Justification Memo (on letterhead and addressed to the Purchasing Department)
  • Scope of Work
  • Rate of Pay
  • Dates of Service
  • Additional Documentation

Voucher (small dollar purchase <$4999)

Find the process for resubmitting a denied voucher in the pdf below.

Buying or Renewing Software over $5K?

Get an OIT approval prior to requesting a Purchase Order), in order to ensure they meet university, federal and state guidelines for security and accessibility. 

Learn more