Purchases Over $5K
A Purchase Order (PO) is required in advance of the receipt of goods/services for all purchases equal to or greater than $5,000.
Purchase Order (large dollar purchase equal to or greater than $5K )
A Purchase Order (PO) is required in advance of the receipt of goods/services for all purchases equal to or greater than $5,000. A quote/estimate/proposal must be submitted (NOT an invoice) to the Business Office in order for a PO to be requested. Click here for instructions on how to request a purchase for goods or services costing $5,000 or more which leads to the attached document
Note: Production/service should not move forward until the PO is dispatched to the supplier.
If you intend to engage in services with an off-campus supplier, equal to or greater than $5k, a Contract/Service Agreement is required. Please provide the following documentation to the Business Office:
- Contract, if Supplier provided
- Sole Source Justification Memo (on letterhead and addressed to the Purchasing Department)
- Scope of Work
- Rate of Pay
- Dates of Service
- Additional Documentation
Voucher (small dollar purchase <$4999)
Find the process for resubmitting a denied voucher in the pdf below.