Spending Guidelines

The following guidelines are provided to ensure faculty and staff can carry out the university’s mission effectively, while ensuring that fiscally wise, politically sound, and legal spending practices are followed.

The university has a wide variety of sources of funds, each of which has its own spending characteristics. The Spending Guidelines are not definitive and do not address every possible expenditure decision which may arise. There are basic rules, regulations, and precedents presented within these guidelines that can help to guide an employee in making wise spending decisions.

Unallowable Purchases – State Funds

  • Advance Payments (Deposits)
  • Alcohol
  • Awards and Banquets
  • Catering
  • Entertainment
  • Food Products
  • Flowers
  • Gifts
  • Gift Cards
  • Greeting Cards
  • Membership (Individual)
  • Moving Expenses
  • Promotional Items
  • Utilities
  • Water Dispenser Rentals